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Privacy Policy

INTRODUCTION AND ACCEPTANCE

The John Templeton Foundation (“JTF”) recognizes the importance of your privacy, and we are committed to protecting any data that allows us to directly or indirectly identify you (“personally identifiable Information”). As part of JTF’s normal operations we collect and, in some cases, disclose information about you. This Privacy Policy is meant to inform users of JTF’s website and portals about what information we collect, how we will treat this information, and what options you have to direct our activities.

By using JTF’s website and portals, you agree to the terms of our Privacy Policy.

All references in this Privacy Policy to “we,” “us,” or “our” shall refer to JTF and its subsidiaries. All references in this Privacy Policy to “you” or “your” shall refer to the users of JTF’s website and portals.

This Privacy Policy contains some information which applies to European users only. “European users” are individual users based in the European Economic Area, the UK, and Switzerland. Other privacy policies, as notified to you, may apply if you use other products or services we provide.

JTF is the data controller for the purposes of the EU General Data Protection Regulation (“GDPR”) and any relevant local legislation. By using the website or portals, you acknowledge our collection, use and sharing of your personally identifiable data as set forth in the relevant sections of this Privacy Policy. If you are submitting personally identifiable data relating to others, for example individuals named in submissions and proposals, you should ensure that you have a valid legal basis for doing so and must bring this Privacy Policy to their attention. You also acknowledge that by providing your personally identifiable data through the website your personally identifiable data is transferred to and accessed by our personnel in the United States. If you do not wish for your personally identifiable data to be used in the manner set out in this Privacy Policy or transferred to the United States, you should not access or use the website or portals.

INFORMATION WE COLLECT

We collect, use, store and transfer different kinds of personally identifiable information about you which we have grouped together as follows:

  • Identity Data includes first name, last name, username or similar identifier, including digital identifiers relating to research work, title, identification number, including social security and employer identification number;
  • Contact Data includes email address, telephone numbers, location, country, language preference;
  • Payment Data includes details about our payments to grantees and donees, including bank account information, the amount, currency and method of payment;
  • Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website or portals, together with information about the device(s) used;
  • Profile Data includes your username and password, if you have created an account;
  • Usage Data includes information about how you use our website and our portals and also how you engage with our content;
  • Mailing Data includes mailings between us (including date/timestamp of mailing, content of mailing, language of mailing, topic categories);
  • Communications Data includes your preferences in receiving communications from us and, where applicable, your opt-in to receive such communications; and
  • Identity and Contact Data of individuals who work on, or benefit from, our grants, including, where applicable, affiliation details with relevant institution(s).

USE OF YOUR PERSONALLY IDENTIFIABLE INFORMATION

We only use the personally identifiable information you provide in a manner that is consistent with this Privacy Policy and where the law allows us to. We collect your personally identifiable information for the following purposes:

  • To provide and maintain the website and portals to you and to administer the website and portals (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data);
  • To communicate with you effectively (including showing you campaigns and other content that are most likely to matter to you);
  • To send you marketing, campaigning, petition and co-funding opportunity communications;
  • To review funding applications, including grant and donation proposals;
  • To manage information relating to our grants and works published by grantees in connection with our grants;
  • To manage our relationship with you (for example, to answer your queries, or notify you about changes to our Privacy Policy);
  • To keep the website and portals safe and secure;
  • To carry out research and analysis on visitors to our website and portals and other supporters to determine the success of our approach, campaigns, resources, and other activities in the public interest and to help us provide you with a better experience;
  • To personalise the website and portals for you and provide content and features that match your interests;
  • To provide promotional content relating to our work and monitor its effectiveness;
  • To comply with our legal and regulatory obligations and protect our legal and commercial interests; and
  • For any other purpose notified to you on the website or portals.

 Additional information for European users

For European users, we rely on the following legal grounds for processing your personally identifiable information:

Processing Purpose Legal Basis to Process your personally identifiable information
To provide and maintain the website and portals to you and to administer the website and portals (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) Our legitimate interests in providing and maintaining the website and portals, keeping content and features relevant, keeping users engaged with the website and portals, and providing the services to you offered on our website and portals.
To communicate with you effectively (including showing you campaigns and other content that are most likely to matter to you); Your consent.
To send you promotional content relating to our work and information relating to co-funding opportunities; Your consent
Manage our relationship with you (for example, to review funding applications, including grant and donation proposals, answer your queries, notify you about changes to our Privacy Policy); Our legitimate interests in managing our funding arrangements, responding to inquiries posed to us and maintaining the website and portals.
To keep the website and portals safe and secure To comply with a legal or regulatory obligation and/or our legitimate interests in ensuring the security of the website and portals, preventing fraud, and creating and maintaining positive, safe and friendly space for user interaction.
To carry out research and analysis on visitors to our website and portals and other users, including grantees and vendors, to determine the success of our approach, campaigns, resources, and other activities in the public interest and to help us provide you with a better experience Our legitimate interests in growing our activities, informing marketing strategies, measuring the impact of our initiatives, and to ensure communications are relevant, timely and in the best interest of JTF.
To personalize the website and portals for you and provide content and features that match your interests Our legitimate interests in developing the website and portals and keeping content and features relevant, keeping users engaged with the website and portals.

To the extent this involves storing information on your device such as cookies or other similar web technologies, your consent.
To provide promotional content relating to our work and monitor its effectiveness Our legitimate interests in growing our activities, informing marketing strategies and defining types of audiences for new information and services.
To comply with our legal and regulatory obligations and protect our legal and commercial interests  To comply with a legal or regulatory obligation and/or our legitimate interests in efficiently fulfilling our legal and contractual duties (including in jurisdictions other than that in which you reside), protecting our organizational image and brand, managing legal risk, and complying with regulations that apply to us.

 

CHANGE OF PURPOSE

We will only use your personally identifiable information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.  If we need to use your personally identifiable information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

HOW WE COLLECT YOUR INFORMATION

We collect personally identifiable information directly from you when you voluntarily provide such information, such as when you:

  • join us via our website or portals;
  • contact us with inquiries;
  • sign up to a newsletter or mailing list to receive information from us;
  • provide your name and email address to one of our service providers, on the basis that it can be shared with us;
  • RSVP for an event;
  • apply for funding from us; or
  • submit reports or information to us on funding received and work carried out with our funding.

In addition, we may also collect your personally identifiable information via third parties such analytics providers (such as Google Analytics), search information providers or marketing analytics service providers.

COOKIES

Like most websites, we may place a “cookie,” or small file, in the browser files of a visitor’s computer. Some cookies are used to prepopulate forms for you so that on repeat visits to our website or portals so you don’t need to re-enter certain information. You can typically remove or reject cookies via your browser settings. To do this, follow the instructions provided in your browser (usually located within the “settings,” “help,” “tools” or “edit” facility). Many browsers are set to accept cookies until you change your settings. If you disallow cookies, you will not have the advantage of having certain sections of forms being prepopulated for you, and you may not be able to access certain parts of our website or portals. In addition, we may also collect your personally identifiable information via third parties such as analytics providers (such as Google Analytics), search information providers or marketing analytics service providers.

You can find more information about cookies and how to manage them at www.allaboutcookies.org.

Our website uses the following types of cookies for the purposes set out below:

Type of Cookie Purpose
Essential Cookies These cookies are essential to provide you with services on our website and portals and to enable you to use some of their features. Without these cookies, the services on our website and portals that you request may not be possible to provide. We only use these cookies to provide you with those services on our website and portals.
Functionality Cookies These cookies allow us to remember choices you make when you use our services on our website and portals. The purpose of these cookies is to provide you with a more personalized experience and to avoid you from having to re-select your preferences every time you use our services on the website and portals.
Analytics and Performance Cookies These cookies are used to collect information about traffic to our services and how users use our services on our website and portals. The information gathered may include the number of visitors to our website and portals, the websites that referred them to us, the pages they visited, what time of day they visited, whether they have visited our website and portals before, and other similar information. We use this information to help operate our services on our website and portals more efficiently, to gather demographic information and to monitor the level of activity on our website and portals.

 

We may also use third-party services such as Google Analytics. This helps us understand traffic patterns and know if there are problems with our website and portals. We may also use embedded images in emails to track open rates for our mailings. You may opt out of Google Analytics cookies or opt-out of having your information sent to a third party by visiting Google’s opt-out page – https://tools.google.com/dlpage/gaoptout.

Other third parties may deliver cookies to your device in order to track your online behaviors over time and across non-affiliated websites. You have choices about the information third parties may collect about you through this website.

INFORMATION SHARING AND DISCLOSURE

JTF will not sell or rent your personally identifiable information to anyone. To the extent permitted by law, we will only share personally identifiable information about you with other companies or people when:

  1. We have your consent to share your information;
  2. We need to share your information to provide the information or service you have requested;
  3. We need to send your information to companies who work on behalf of JTF to provide a product or service to you or JTF (unless we tell you differently, these companies do not have any right to use the personally identifiable information we provide to them beyond what is necessary to assist us);
  4. We respond to subpoenas, court orders, or legal process or as otherwise required or permitted by law;
  5. We find that your actions on our website or portals violate the Terms and Conditions of Use, or any of our usage guidelines for specific products or services;
  6. We need to share your personally identifiable information to assist with the reorganization or divestment of our business and have a legitimate business interest in doing so;
  7. We need to share your personal information with third party marketing automation platforms, payment processors, data matching, data analysis, or marketing companies to perform services on our behalf (such as, for example, Google, Facebook and Instagram) who will only be permitted to use your personally identifiably information for the purpose of performing that particular function strictly in accordance with our instructions and not for any other purpose; or
  8. We need to share your personal information with our professional advisers such as our lawyers, bankers, auditors and insurers who assist us in running our business and to comply with our legal obligations,
  9. We need to carry out checks to ensure that we comply with our legal obligations and good practice in respect of anti-terrorism legislation, prevention of fraud and money laundering, and identifying entities which are subject to legal sanctions.

We require all third parties that we work with to treat your personally identifiable information as confidential and to fully comply with all applicable data protection and consumer legislation.

JTF uses MailChimp as the platform to distribute emails to you and others (including periodic updates about our work or responding to requests from you for information).  MailChimp has rights to use the personally identifiable information we provide to them about you as described on their website at:  https://mailchimp.com (with the privacy policy located at https://mailchimp.com/legal/privacy/).

YOUR RIGHTS / CORRECTING YOUR PERSONALLY IDENTIFIABLE INFORMATION

You can access some of your personally identifiable information that we collect on our website or portals by logging in and viewing your account, or by contacting JTF staff.

If you discover errors in your personally identifiable information on our website or portals, generally you can correct it by editing your account, or by contacting JTF staff. We ask individual users to identify themselves and the information requested to be accessed, corrected, or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required.

Additional information for European users

If you are a European user, you have the following rights (to the extent that European data privacy laws apply to you) in relation to the personally identifiable information we hold about you, unless provided otherwise by relevant local legislation:

  • Request access to your personally identifiable information
  • Request correction of your personally identifiable information
  • Request erasure of your personally identifiable information
  • Object to processing of your personally identifiable information
  • Request restriction of processing your personally identifiable information
  • Request transfer of your personally identifiable information
  • To withdraw consent (where we rely on your consent as our basis for processing).

Please note that some of these rights are not absolute and we may refuse a request to exercise particular rights, but we will keep you informed as to the actions that we can take when you make your request. We try to respond to all legitimate requests within one month, although we will notify you if it will take longer.

You have the right to make a complaint at any time to your supervisory authority for data protection issues.

A list of supervisory authorities in the EEA is available here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

If you are in the UK, you have the right to make a complaint at any time to the Information Commissioner’s Office, the UK supervisory authority for data protection issues (www.ico.org.uk).

We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority so please contact us in the first instance using the contact details set out below.

MARKETING

In relation to marketing communications such as co-funding opportunity and campaign emails, we will provide you with an “opt in” or “opt out” mechanism depending on where you are located when we collect your personally identifiable information. An “opt in” mechanism will provide you the opportunity to positively indicate that you would like to receive our marketing communications and we will not send you any unless you have “opted in”. An “opt out” mechanism (e.g., “unsubscribe”) will provide you the opportunity to indicate that you do not want us to send you such communications, and if you “opt out” we will not send you any.

You may opt out of marketing-related emails by clicking on a link at the bottom of each such email, or by contacting us using the contact details below (Contact Details). You may continue to receive service-related and other non-marketing emails.

We will get your express opt-in consent before we share your personally identifiable information with any third party for marketing purposes.

CHILDREN

Our website is not intended for or directed to children under the age of 13 and so we do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian of a minor and believe that we have collected, used, or disclosed such information, please contact us using the contact information below. If we have reason to believe that someone is underage and we have collected their personally identifiable information without proper consent, we will delete that information as soon as reasonably possible.

Additional information for European users

In addition, we may limit how we collect, use and store some of the information of European users between 13 and 16. In some cases, this means we will be unable to provide certain functionality to these users. If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, we may require your parent’s consent before we collect and use that information.

THIRD-PARTY HOSTING

JTF contracts with a third-party to maintain and host the website and portals. Therefore, any information you submit on our website or portals, including personally identifiable information, will be placed and stored on a computer server maintained by this third-party host.

SECURITY

We have put in place technical and organizational security measures to protect the confidentiality, integrity and availability of your personally identifiable information. Presently, the website and portals utilize Secure Socket Layer (SSL) encryption technology for all private transmissions. In addition, we limit access to your personally identifiable information to those employees, agents, contractors and other third parties who have an organizational need to know. They will only process your personally identifiable information on our instructions, and they are subject to a duty of confidentiality.

JTF uses MailChimp as the platform to distribute emails to you and others (including periodic updates about our work or responding to requests from you for information).  The security that MailChimp employs with respect to personally identifiable information we provide to them about you is described on their website at:  https://mailchimp.com (with more information about security located at https://mailchimp.com/about/security/).

CROSS BORDER DATA TRANSFERS

By using the website or portals, you consent to the processing, transfer and storage of your information in and to the United States and other countries, where you may not have the same rights as you do under your local law. We will process your personally identifiable information in accordance with applicable law and with this Privacy Policy regardless of where your personally identifiable information is stored or accessed.

By providing your personally identifiable information via the website or portals, you acknowledge that your personally identifiable information is transferred to and accessed by our personnel in the United States.

Additional information for European users 

Where our service providers or other third parties (identified above) based outside the European Economic Area or UK receive personal information, to the extent that European data privacy laws apply to such personal information, we ensure the transfer is either (a) to a country deemed to provide an adequate level of protection by the European Commission, the UK or Switzerland or (b) pursuant to specific contracts approved by the European Commission or the relevant local regulator. Please contact us if you want further information on the specific mechanism used by us when transferring your personally identifiable information out of the EEA, UK or Switzerland.

HOW LONG WE RETAIN YOUR PERSONALLY IDENTIFIABLE INFORMATION

We will only retain your personally identifiable information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personally identifiable information, we consider the amount, nature, and sensitivity of the personally identifiable information, the potential risk of harm from unauthorised use or disclosure of your personally identifiable information, the purposes for which we process your personally identifiable information and whether we can achieve those purposes through other means, and the applicable legal requirements. We continually review what information we hold and will delete personally identifiable information which is no longer required.

LINKS

This Privacy Policy applies only to our website and portals. JTF’s website and portals may be linked to other websites not maintained by us. We do not control and are not responsible for the content of and policies governing use of those websites not maintained by us. The inclusion of any link to such websites does not imply approval of or endorsement by us of the websites or the content thereof. Clicking on those links or enabling those connections may allow third party sites to collect or share data about you. The policies and procedures we described here do not apply to those third-party sites. We encourage you to contact those sites directly for information on their privacy policies.

CHANGES TO THE TERMS

We reserve the right, at any time, to modify, alter, or update the terms and conditions of this Privacy Policy without prior notice. Modifications shall become effective immediately upon being posted on our website and portals. Your continued use of the website and portals after modifications are posted constitutes an acknowledgement and acceptance of the Privacy Policy and its modifications.

UPDATED

December 20, 2023.

HOW TO CONTACT US

Any questions about this Privacy Policy should be addressed to info@templeton.org or by mail at: John Templeton Foundation, 300 Conshohocken State Road, Suite 500, West Conshohocken, PA 19428 USA.